Getting out of the office building and smelling the fresh air is a great way to rejuvenate your staff’s mood. By hosting an outdoor gathering or meeting, you can change the scenery of your work environment, but that also invites peeping public eyes. Whether you’re meeting with clients outside of the office or hosting an employee team-building meeting, learn how to organize an outdoor private corporate meeting to prioritize your staff’s safety.
Portable screens or dividers are an easy and versatile way to create an enclosed space for your meeting. They come in lightweight designs you can set up or pack away quickly. Look for tall, weather-resistant screens that can block views from passersby while blending in with the event’s theme.
If you’re hosting a larger event, a temporary chain-link fence with windscreen covers boosts privacy for your gathering. With these fences serving as your perimeter, you won’t have to worry about unauthorized personnel joining or eavesdropping on your meeting.
For outdoor gatherings just outside of your office space, create a natural barrier using tall potted plants, hedges, or even portable garden walls. This beautiful greenery provides privacy and improves the atmosphere by adding a touch of nature to your setup. Consider filling your planters with bamboo or Ficus plants, which are tall, dense, and visually pleasing.
Tents or canopies with sidewalls shield your meeting from both the weather and curious onlookers. Invest in tent walls with opaque or printed designs to prevent visibility from the outside. Tents also create a defined space that gives your event a cohesive, organized feel.
You could also consider booking a private event venue for your business endeavors if your budget allows. This way, you’ll have a space catered specifically for your business venture without the risk of outsiders.
Seat your attendees with their backs to open pathways or areas with foot traffic. Also, position furniture against walls, fences, or other existing structures to block sightlines. Even minor adjustments to your seating arrangement can change the perspective of your meeting and make your outdoor corporate meeting private.
For larger or more sensitive events, hiring dedicated security staff can provide both privacy and peace of mind. A discreet security presence can manage access and deflect potential interruptions from unauthorized attendees.
Not every meeting or gathering needs to be indoors. If the sun is shining and there’s a gentle breeze, head outside during office hours to energize your staff. Reserve a space and book the necessary security resources to make your gathering private while enjoying the great outdoors.
