Using a designated vehicle for your business allows you to keep track of deliveries and offers a ride for employees when they need it. While this vehicle will support any transportation required for your company, it could be tricky to manage. To keep your company car clean and safe for your employees, schedule routine maintenance and set clear guidelines before passing over the keys.
Encourage employees to remove trash and personal items after every time they use the car. A clean interior makes the vehicle pleasant to use and protects it from wear and tear. Also, set a weekly schedule to vacuum the seats and carpets, wipe down surfaces, and disinfect high-touch areas, such as the steering wheel and door handles, to prevent spreading germs.
Banning food consumption can reduce stains, spills, and unpleasant odors. If you’re making a food run for lunch, hold off from digging in until you return to your workplace. Also, air fresheners can keep the interior smelling good.
Schedule routine checkups for oil changes, tire rotation, brake inspection, and fluid refills. For small dents or scratches, get familiar with the benefits of a paintless dent repair to preserve and rejuvenate the exterior. Up-to-date maintenance prevents small issues from worsening.
Check the tire pressure regularly, and inspect the tread depth for wear to keep your company car safe. Tires in good condition improve fuel efficiency and keep drivers safe on the road.
Maintain a folder with copies of essential documents, including the insurance policy, registration, and roadside assistance information. This saves time and cuts the hassle of searching for paperwork during an emergency.
Create policies for all employees using the company car to prevent accidents during their trip. This includes following speed limits, rules for reporting accidents, and restrictions on personal use. These guidelines provide accountability and discourage unsafe behaviors.
If you’re leasing the car, certain restrictions may require specific maintenance routines, so be sure to check the requirements and conditions for leasing a car before scheduling repairs. Adhering to these rules will save your company from surprise fees or penalties.
To monitor your company car, set a schedule for each employee operating the vehicle. If the vehicle sustains damage, you can consult the driver about potential accidents when they drove the car. With these tips in mind, you’ll be able to protect the car from damage and keep it clean.
